The local authority sector is currently engaged in a project to implement an integrated HR, Payroll and Superannuation management information system, supporting the development of a more strategic approach to HR management and providing a robust, flexible and efficient payroll system. Twenty seven of the thirty four local authorities are involved in the project.
The new system, which links directly into the local authority financial management information system, will manage the full range of HR, Payroll and Superannuation process across the employment life cycle and provide an integrated view of employee and organisation-wide information.
A number of key deliverables were identified for the project:
CoreHR is a fully integrated HR management system which manages employee information and HR processes throughout the employment life cycle. The key modules are the HR database (CorePersonnel), payroll (CorePay), superannuation (CorePension) and time and attendance (CoreTime). These four elements are interconnected providing a single point of data entry and a single source of information and a single view of organisation-wide information. Other modules include Recruitment, Training, Health and Safety and PMDS.
The self service portal gives access to a range of HR information on-line. Managers are able to see up-to-date time and attendance, and training data relating to their staff, while employees can access their own HR, payroll and pension details, including viewing on-line time and attendance records, payslips and pension benefit statements.
Core Business Intelligence reporting provides a powerful tool to access the organisation’s critical employee information, using integrated data from across the suite of modules.
Systems being replaced by the Core system include the Accupay Payroll System, and a variety of ad hoc databases, spreadsheets and paper records. Introduction of Core will also facilitate the establishment of a shared organisation structure and payroll service between Borough Councils and County Councils.
Integration with the Local Government Financial Management System Data from the Core system feeds directly into the local authority financial management system (Agresso) and provides detailed, flexible, up to date and accurate information for costings, accounting and audit purposes.
The feeding of payroll chargeability data to the financial management systems and processes on a real-time and project specific basis was and continues to be, a fundamental imperative of the integrated approach. The current project has delivered on this requirement in a manner which is unique within the Public Sector.
Key benefits of the system include increased speed, efficiency and transparency of processes, cost savings, accuracy and availability of data and facilitation of a change in the role of HR and improved management information.
Benefits identified include:
27 local authorities are participating in the project. As at the end of 2010, the following has been achieved:
Organisation Structure (HR database) 100% - all 27 live
Employee Self Service portal 100% - all 27 live
Payroll (indoor) 100% - all 27 live
Payroll (outdoor) 96% 26 - out of 27 live
Time and Attendance (outdoor) 96% 26 - out of 27 live
Time and Attendance (indoor) 59% 16 - out of 27 live
Superannuation 48% 13 - out of 27 live
CSO module 44% 12 - out of 27 live
Recruitment 34% 9 - out of 27 live
Training 15% 4 - out of 27 live
The Organisation Structure, Employee Self Service portal, Payroll (indoor and Outdoor), Recruitment and CSO modules were implemented by the end of 2009. During 2010, work continued with the going live of the time and attendance module for all indoor and outdoor staff.
The superannuation module also went live in 2010 and staff now have a facility to calculate their estimated pension entitlements based on a variety of retirement scenarios.
Work commenced on the implementation of the training module in the latter part of 2010 and this will go live in 2011. The project team was disbanded in late 2010.